By Ela Matters Staff 
Small business owners do not always have easy time managing cash flow. There is no need to create additional stress by paying late and having a chaotic invoice, yet vcita will help you keep the clients in check, manage payments, and get the money flowing.
1. Simplify Your Billing Process
The best way to improve cash flow is to make billing effortless. With vcita’s invoicing software for small businesses, you can send professional invoices that look great and get paid faster. You are able to make recurring payments to regular customers, put your company logo and terms of payment and automatic payment reminders thereby avoiding the hassle of following up on the payment.
The software also monitors the name of the person who has opened an invoice or paid an invoice giving you the complete visibility of the same. It is easy, fast and it will save hours, which would have been spent in mail back and forward or in manual tracking.
2. Offer More Payment Flexibility
When it comes to paying on time, clients will pay easier when they can do it. vcita allows accepting credit cards, PayPal, and even mobile payments on the invoice. You are able to add clickable links to make payments, ask to deposit money, or even divide a larger project.
The clients make payments faster when given the choice and you do not need to wait weeks till the checks or wire transfers arrive. Besides that it brings in some air of professionalism which creates trust and reliability and the clients will feel more comfortable to do business with you in future.
3. Stay on Top of Outstanding Balances
Any business owner will have encountered customers who simply forgot to pay. vcita can solve the issue by providing a dashboard to remind you on the specific customer who owes you money and when the money is outstanding. You can also have soft automatic prompts that can remind the clients and ensuring that they are not seen as pushy.
Such consistency is literally rewarded in time. Instead of wasting time in the pursuit of overdue invoices, you will have more time in doing the work that contributes towards making you money. Being organized will also make you guess the future incomes and do better planning.
4. Turn Estimates into Invoices Instantly
A lot of companies take up time between placing an estimate on a project and receiving a payment after the project is approved. vcita allows you to convert an approved quote into an invoice with a single click of the button. None of the copying and pasting, and none of the beginning afresh.
This does not only appear professional, but it makes sure that when a client says yes, you are paid faster. In the case of service-based businesses, this is immense, it maintains your business operations running, and your customers satisfied and your income stream light. It is one of those little things that count.
5. Connect Payments to Customer Relationships
Good cash flow is not only about getting paid, but also knowing your clients. vcita provides built-in CRM software in small business which stores all client data, invoices, and history of communications in a single location. It is easy to see the clients who pay on time, those that may require flexible terms and those that are overdue. This will guide you to make smarter business decisions and establish superior relationships. You will know when to send a friendly reminder or when to provide a loyalty discount and your interactions will be more personal and strategic.
6. Automate Recurring Income Streams
In case your business is based on services that are recurring, the recurring payments option of vcita is a game changer. You will be able to set up automatic billing of membership plans, monthly retainers, or subscription-based services, so you will receive a constant amount of revenues every month.
No longer the need to remember to write invoices. The clients also like the convenience as they are automatically charged and get the receipts instantaneously. It will be a guaranteed revenue to you, fewer levels of administration, and experience overall.
7. Real-Time Cash Flow Tracking
It is half the battle knowing your numbers. vcita provides an opportunity to know what has been paid, what is pending, and what is overdue in real-time. You do not have to scramble towards the end of the month to check your finances, you can do it anywhere and make alterations. The inbuilt reports also display trends such as the most popular months or the services most profitable to make better decisions in budgeting. With such a reign over your finances, then it is much less stressful to run a small business.
Wrapping it Up
Cash flow management does not need to be a thorn in the flesh. Through vcita, small businesses are able to streamline their invoicing, payments, and organization systems in just one application. Automate payments, monitor revenues or establish good relationships with your clients, vcita keeps your money flowing and your business expanding. vcita is the company that makes it possible to small business owners who are willing to spend less time chasing payments and more time doing other things they love.