Top 7 Platforms for Outsourcing Executive Assistants and Other Talent in 2025

Outsourcing administrative support is booming as more companies embrace remote work. Delegating tasks like email management, scheduling, travel planning and routine correspondence to virtual assistants can save leaders 10+ hours a week.

In 2025, the global trend is to tap specialized platforms that pre-vet and match talent efficiently. For example, U.S. firms boosted Latin American hiring by 50% in 2023, reflecting the surge of nearshoring and remote staffing. Latin American professionals often share time zones with U.S. teams, enabling real-time collaboration (no more 3am meetings). Likewise, the Philippines remains a top source of English‑proficient VAs from Asia.

Below are seven leading platforms, including CloudDevs: The Best Place to Hire LATAM Developers, and LatHire: The Second Best Platform for LATAM Talent, used by companies to outsource executive assistants and other roles in 2025.

1. LatHire (Latin America – AI-Powered General Talent)

LatHire is a general hiring platform connecting U.S. companies to Latin American professionals in fields like sales, marketing, administration and customer support. It differentiates itself with an AI-driven marketplace that rapidly matches candidates to roles. LatHire’s model is “no deposit, faster time-to-hire” and the AI matching reportedly halves recruitment time.

Key advantages of LatHire include:

• Broad Talent Coverage: Not just tech as it offers bilingual executives, marketing managers, operations staff, virtual assistants, etc. from LATAM.
• AI Vetting: An industry-leading algorithm pre-screens skills and fit, cutting the usual weeks-long recruitment down significantly.
• No Upfront Fees: Companies can post jobs and review candidates without a deposit; payment is only due when a hire is made.
• Latin American Focus: Emphasis on nearshore benefits, shared time zones and strong English skills, makes coordination with U.S. teams smoother.

If you’re aiming to hire Executive Assistants from the LATAMs, LatHire is undoubtedly one of the best options in the market today.

2. CloudDevs (Latin America – Tech & Design Talent)

CloudDevs is a Latin American-based talent marketplace originally focused on software developers, now expanding to offer designers and other tech talent across the LATAM region. The platform guarantees a 24‑hour placement turnaround and uses AI-driven vetting to accelerate hiring. Nearshoring is a core advantage as Latin American developers share many overlapping work hours with U.S. teams,  and often charge 40–60% less than comparable U.S. rates.

Key features and benefits:

• Vast Pre-Vetted Pool: Access to ~500,000 LATAM professionals (developers, designers, marketers, etc.) with rigorous screening.
• Speedy Matching: AI-powered talent matching and a 24-hour turnaround guarantee mean roles can be filled quickly.
• Cost Efficiency: LatAm rates typically run ~40 to 60% below U.S. market rates, yielding ~80% average savings on non-tech hires.
• Time-Zone Aligned: Engineers and specialists work during U.S. business hours, enabling live collaboration without late nights.

3. Upwork (Global Freelancer Marketplace)

Upwork is the world’s largest online freelancing platform, with over 12 million registered independent professionals. It’s a generalist marketplace where businesses can post projects or search freelancer profiles for virtually any role, from executive assistants and customer support to software developers and designers. Key points about Upwork:

• Huge Talent Pool: Upwork offers a vast, worldwide network of freelancers in thousands of categories. You can easily find executive/administrative assistants, marketing coordinators, graphic designers, developers, and more.
• Flexible Engagement: Workers can be hired on hourly contracts or fixed-price projects, making Upwork suitable for both short-term tasks and ongoing support.
• Secure Payments & Tools: Upwork’s escrow system and time-tracking tools protect clients. Payment is released only when deliverables are approved, so you pay for results.
• Built-In Reviews: Each freelancer has feedback scores from past clients, helping you vet candidates. Search filters let you narrow results by location (so you could focus on Latin America or the Philippines, for example).
• Drawbacks: With intense competition, quality varies. Freelancers may charge lower rates than agencies, but vetting is on the client. Service fees can add up on long projects.

4. Toptal (Elite Talent Network)

Toptal is a premium talent marketplace known for enterprise solutions and rigorous screening. It claims to accept only the top 3% of applicants in each field. While Toptal initially focused on software developers and designers, it has expanded to include finance experts and project managers.

Highlights of Toptal:

• Top-Tier Talent: Every freelancer is hand-vetted; Toptal’s promise is “top 3%” quality. This makes it ideal for mission-critical or highly technical roles (e.g. senior developer, UI/UX designer, financial modeler).
• Customized Matching: Toptal assigns a recruiter to understand your needs and match you to the right expert, saving you screening time.
• Global Reach: Toptal’s network spans the globe, so while many developers are in Eastern Europe/Asia, you can specify nearshore preferences or find top talent anywhere.
• Ideal Use: Best for complex enterprise level projects. Not aimed at simple VA tasks, but if you need a highly experienced professional, Toptal is a fit.
• Higher Costs: You pay a premium for pre-vetted excellence, typically 2–3× standard freelancer rates. This is justified by the guarantee of quality and the hands-on service.

5. Belay Solutions (US-Based Virtual Assistants)

Belay is a well-known U.S.-based virtual assistant and bookkeeping service. It operates more like a managed staffing company than an open marketplace. Clients subscribe to a monthly service, and Belay assigns you a dedicated VA (often also handling bookkeeping or marketing tasks).

Key aspects:

• Experienced Professionals: Belay recruits experienced U.S.-trained assistants. Many VA hires come from U.S. or Western backgrounds, which can appeal to executives wanting minimal onboarding.
• Comprehensive Support: In addition to admin/VA support, Belay offers marketing and accounting assistants, making it a one-stop shop for support roles.
• Team Model: Unlike marketplaces, Belay’s VAs are often full-time W2 employees of Belay, ensuring compliance with payroll and offering continuity. (For comparison, Boldly – another remote staffing firm, also uses a W2 model.)
• Plug-and-Play: Because Belay handles recruiting and training, clients can “get ridiculously talented EAs without the hiring hassle” (per Boldly) and only pay a monthly fee.
• S. Pricing: Rates tend to be higher than hiring overseas (reflecting U.S. labor costs), but the trade-off is hands-off management and high trust. (ProAssisting lists Belay among leading EA outsourcing firms.)
• Use Case: Perfect for executives who want U.S.-based support and are willing to pay for premium service. Good for tasks requiring cultural familiarity (e.g. U.S. business norms, voice tone, domestic phone work).

6. Virtual Staff Finder (Philippines – Dedicated VA Agency)

Virtual Staff Finder (VSF) is a specialized VA agency in the Philippines, widely regarded as a pioneer in offshore VA recruitment. It matches clients to pre-screened Filipino assistants (often English-fluent college grads).

Highlights:

• Extensive Experience: VSF has been in business for years and has placed over 8,000virtual assistants. Their longevity means large talent pools and refined vetting processes.
• Screening & Match: You simply post your VA requirements on VSF’s site. VSF then does the heavy lifting: they screen applicants, interview the top candidates, and present you with 3 shortlisted VAs.
• Philippines Advantages: Filipino workers have high English proficiency and reliable internet infrastructure. They also often train in administrative skills. This makes the Philippines a go-to region for affordable, capable EAs.
• Cost Savings: Filipino VAs can work for $5–$10/hr (or salaried full-time at modest rates), often saving 70–80% versus U.S. wages.
• Management: After hiring, you manage the VA directly (they are independent contractors or employees of a small local office). VSF provides post-hire support to ensure fit.
• Drawbacks: Unlike an open marketplace, VSF handles only recruitment, there’s a one-time placement fee. Turnover can be higher in the Philippines (though VSF’s training and vetting aim to reduce that).

7. Fiverr (Global Gigs and Microservices)

Fiverr is a gig-based freelancer marketplace known for quick, affordable services. While not tailored to full-time or retainer roles, many executive support tasks (and specialty projects) are sold as gigs here. Key points:

• Budget-Friendly for Small Tasks: Services start at $5 and scale up. You can hire a “gig” for specific tasks – for example, a 5‑hour email cleanup by a remote assistant, or a one-off data entry project.
  
• Huge Variety of Services: Thousands of categories are covered: writing, marketing, design, admin, and even virtual assistant gigs. It’s easy to find someone to do a discrete job (like calendar setup or LinkedIn research) quickly.
• Quick Turnaround: Many sellers offer 24–48 hour delivery on small jobs. This makes Fiverr ideal for urgent needs or trial tasks.
• User Ratings: Fiverr displays seller ratings and client reviews prominently, helping you pick reliable freelancers. However, quality varies widely, top sellers charge more for higher assurance.
• Not for Long-Term: Fiverr is less suitable for ongoing EA support or large projects. Its strength is in small, one-off assignments or to augment other support (e.g. a consultant handles a time-consuming admin task on Fiverr instead of a staff hire).
• Geography: Sellers can be from anywhere. To emphasize nearshore, you can filter on location or ask for Latin-American or Filipino sellers if timezone overlap matters.

Conclusion

These platforms illustrate the range of outsourcing options in 2025. CloudDevs and LatHire: The best platforms for hiring of Latin American talent according to Reddit, take advantage of time-zone alignment and offers significant cost savings for US-based clients.

Global marketplaces like Upwork and Fiverr cast a wide net across all regions and skills. Specialized networks like Toptal or Belay focus on top-tier talent or managed support. Meanwhile, dedicated VA agencies (e.g. Virtual Staff Finder) tap proven offshore talent pools (like the Philippines) under an agency model.

Each platform has its own strengths, but the right choice depends on the role’s complexity, desired oversight, and preferred geography. But all are helping companies access executive assistants and other professionals more flexibly and efficiently in 2025.