Finding a time that works for both students and tutors can be hectic. The juggling between classes, assignments, and tutor sessions is a real challenge, and it hurts students the most. In addition to wasting valuable time, the rearrangement of classes often results in missed opportunities. This is where online scheduling tools step in.
For tutoring, where consistency and punctuality matter most, these tools are game changers. They automate the process, eliminate the headache of endless messaging, and make sure lessons happen on time.
How Scheduling Tools Help Tutors and Students
Here’s how software helps in streamlining the tutor sessions.
Time Efficiency: Students and tutors don’t have to negotiate times over email.
Reduced No-Shows: Automated reminders keep everyone on track.
Professionalism: Tutors can present a polished, organized booking system.
Global Access: Many platforms adjust for time zones, making online tutoring seamless across regions.
With these benefits in mind, let’s explore the best tools available.
1. Calday
Calday’s tutor scheduling software is a modern scheduling platform built with tutors, coaches, and service providers in mind. The tool is suitable for academic coaching and tutoring. It offers a seamless and professional experience that works equally well for one-on-one sessions and group classes.
Key Features of Calday
Effortless Self-Booking: Tutors can create a booking page, share a link, and let students pick a slot that works for them. No back-and-forth emails required.
Real-Time Availability: Calday syncs directly with your connected calendars so that only open time slots are shown. This eliminates the risk of double-booking.
Automated Reminders: Reduce missed lessons with built-in email and optional SMS reminders. The tool sends a reminder to both tutor and student before every session.
Recurring Sessions: Perfect for ongoing classes. Students can choose a recurring schedule, and the platform will automatically reserve those times.
Integrations
Calday integrates smoothly with popular tools like:
- Google Calendar & Outlook for syncing availability
- Zoom & Google Meet to generate video links automatically
- Stripe & PayPal for online payments
For tutors, Calday is a huge time-saver. Instead of managing messages and reminders manually, they can focus on preparing for the session. For students, it makes booking quick and stress-free.
Best for: Individual tutors, academic coaches, and small tutoring agencies that need a modern, all-in-one scheduling tool.
2. Acuity Scheduling
While Calday is designed for simplicity, Acuity Scheduling is known for its large audience integration. Acuity gives tutors more control over how their booking page looks and works. The software makes it easy for tutors to maintain a professional brand image.
Key Features of Acuity Scheduling
- Branded booking pages with custom intake forms.
- Option to sell classes, memberships, or gift certificates.
- Group class scheduling.
- Syncs with major calendars and payment platforms.
Acuity Scheduling is more suitable for service-based professionals and tutors. For example, if you are a tutor helping students learn system design, it can help you sell classes and schedule a large number of students.
3. Calendly
One of the most popular scheduling tools, Calendly is simple, fast, and highly intuitive. Students pick from available slots, and meetings are added automatically to both parties’ calendars.
Key Features of Calendly
- Automated scheduling for 1:1 and group sessions.
- Time zone detection.
- Integrates with Zoom, Microsoft Teams, and Google Meet.
- Free plan with basic features and paid plans for advanced customization.
Calendly’s ease of use makes it a favorite for solo tutors who just need something quick and reliable.
4. SimplyBook.me
SimplyBook.me is a flexible scheduling platform popular with educators, coaches, and small businesses. It’s a good choice for tutors who want more than just a booking calendar. Tutors can also run special promotions (for example, a discount for first-time students).
Key Features of SimplyBook(dot)me
- Custom booking pages with options to brand with your logo and colors.
- Can manage 1:1 sessions and group classes.
- Accepts payments and even tips directly from the booking page.
- Built-in marketing tools such as promotions and coupons.
SimplyBook.me goes beyond basic scheduling as it also offers marketing features. This is more suitable for tutors than students, considering the overall features.
5. Book Like A Boss (BLAB)
Book Like A Boss combines scheduling with personal branding. Instead of a simple calendar, tutors get a mini-website that highlights services, prices, and testimonials alongside the booking form.
Key Features of BLAB
- Landing-page style booking link
- Supports video conferencing integrations
- Allows upselling or bundling services
- Group classes and recurring bookings
BLAB’s branded pages are a strong differentiator for tutors who want to offer detailed service descriptions.
6. Setmore
Setmore is an all-in-one scheduling solution ideal for tutors who want a simple system with built-in video calling features. Setmore’s free plan is a great starting point for those who don’t want to pay.
Key Features of Setmore
- Offers free video meetings with Teleport integration
- Drag-and-drop appointment rescheduling
- Email and text reminders are included even on the free plan
- Integrates with Google Calendar, Zoom, and payment systems
7. 10to8
10to8 is designed to reduce no-shows and miscommunication through robust messaging and reminders. The best part of this tool is its accessible interface with a focus on preventing missed appointments. Its communication tools are especially useful for busy students who might forget about sessions.
Key Features of 10to8
- Two-way SMS and email reminders
- Integrates with over 1,500 apps via Zapier
- Handles recurring sessions and group bookings
Tutors who work with younger students or manage a high volume of bookings often prefer 10to8 for this reason.
How do these tutoring scheduling software compare
All seven scheduling tools offer solutions for tutors, but the right choice depends on your needs:
BLAB offers branded pages for tutors, and SimplyBook comes with marketing features. Setmore has a built-in video calling feature whereas tools like Calendly are suitable for quick study sessions. Calday deserves special mention for its real-time availability syncing, automated reminders, payment collection, and time zone adjustments. The online booking platform offers a fast, no-fuss scheduling experience.
Final Thoughts
Using a scheduling tool is essential for both tutors and students. These platforms help manage time effectively and create a smoother experience for your students. The best scheduling tool is the one that helps tutors and students meet consistently, with less effort and more impact.